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She Runs Outdoors

Volunteer Policy and Agreement


Introduction

Volunteers offer a valuable resource by giving their time and dedication without pay. It is important to ensure that we protect volunteers by making sure that volunteers are well looked after and that they are fit to work. It is important that volunteers are treated with respect and dignity.

Purpose

The aim of this policy is to produce a clear framework for the use of volunteers working at our events. A volunteer is someone who is working in an unpaid capacity as part of a planned activity. This would include any friends and relatives who may offer their services of working with She Runs Outdoors team members from time to time.

The policy is intended to help promote a constructive partnership between volunteers, and She Runs Outdoors. People volunteer for a variety of reasons and can contribute in a range of ways according to individual needs and talents that they bring. Volunteers must abide by the values, principles and policies which form the framework of the She Runs Outdoors.

Equal opportunities

She Runs Outdoors is committed to the development of equal opportunities and believes that opportunities should be open to all regardless of social class, sexual orientation, disability, age, marital status, religion, colour, race or ethnic or national origin. Teamwork promotes mutual interests, harmony, respect, cooperation and understanding between volunteers from diverse backgrounds.

Recruitment and selection

Volunteers will be recruited and selected according to their suitability to help meet the needs of planned activities. Volunteers should be over 18. All volunteers will be asked to make a declaration and sign an agreement document. 

Volunteer Agreement

By volunteering with us you agree to the following agreement outlining general and specific expectations. This does not amount to a contract of employment but clearly sets out what either party can expect from the other.
 

General expectations

Volunteers should:

  • Have the right to be made welcome and to feel involved and valued.

  • Be expected at all times to promote a spirit of cooperation with other team members. They are expected to acquaint themselves with and work in accordance with all appropriate policies, guidelines and procedures. These will be covered as part of the induction procedure.

  • Undertake only those tasks and responsibilities as arranged and agreed.

  • Respect confidentiality at all times.

  • Take responsibility for providing feedback and information to team members.

  • Report all accidents, serious incidents or damage to equipment immediately to Rachel Murphy.

  • Have the right to withdraw volunteering without notice but will give as much notice as possible.​

 

Insurance

Public Liability cover is in force to protect the event’s legal liability for third-party injury or property damage arising from the event.

 

This insurance is provided by Hiscox Underwriting LTD
 

Part 1: The organisation

Your role as a volunteer is Support Runner. 

You can expect the following from She Runs Outdoors:

Induction and training
Before any events, you will be given an induction, we recommend you hold a UKA LiRF, but this is not compulsory.


Reimbursements

Volunteers are offered a free guided run for a future event or come on the trail escape they are helping at free of charge as a thank you. Any other reimbursements will be discussed and agreed upon before the event. 

Health and Safety
She Runs Outdoors will provide adequate training and feedback in support of our health and safety policy, all event's have been risk assessed.

Insurance
To provide adequate Employee cover for volunteers whilst carrying out their volunteering roles which have been approved and authorised by She Runs Outdoors. This insurance is provided by Hiscox Underwriting LTD

 
Equal opportunities
To ensure that all volunteers are dealt with in accordance with our equal opportunities policy, a copy of which is available on request

Problems

  • To try to resolve fairly any problems, complaints and difficulties you may have while you volunteer with us.

Part 2: The volunteer

We expect you:

  • To help She Runs Outdoors to fulfil its event, which you will be helping at.

  • To perform your volunteering role to the best of your ability

  • To follow the organisation’s procedures and standards, including health and safety and equal opportunities, in relation to its staff, volunteers and clients

  • To maintain as absolutely confidential the information of the organisation and of its clients

  • To meet the time commitments and standards which have been mutually agreed to and to give reasonable notice so other arrangements can be made when this is not possible

  • Let us know in advance if you are no longer able to help on the agreed date

 

This agreement is binding in honour only, is not intended to be a legally binding contract between us and may be cancelled at any time at the discretion of either party.

Neither of us intend any employment relationship to be created either now or at any time in the future.

The name of the volunteer's contact is Rachel Murphy 07940464607


The volunteer's responsibilities are set out above.

This Volunteer Agreement describes the arrangement between She Runs Outdoors and you. We assure you of our appreciation for your volunteering with us and will do the best we can to make your volunteer experience with us enjoyable and rewarding.

Both parties understand that this does not constitute a contract of employment and that there was no intention of forming such at the point of this arrangement.

All volunteers have read and agree to the She Runs Outdoors Privacy Policy


 

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